Why Teams Choose SmartPO +Payables
Take control of your AP approval process.
SmartPO +Payables ensure your production spend is vetted by the right people at every step of the approval process.
- Customize purchase order creation and approvals by role, department, unit location, currency, spend threshold and more.
- Approve invoices instantly with all your backup documents attached automatically.
- Approve CASHetPay, Computer Issued Checks and ACH payments in one place.
- Manage approvals across time zones and units with centralized visibility and audit-ready tracking.
Faster decision making without manual data entry.
Real-time syncing between SmartPO +Payables and SmartAccounting means your team can move faster with greater accuracy.
- Use real-time vendor data from SmartAccounting that eliminates duplicate entry and ensures accurate payee details.
- Keep cost reports accurate and audit-ready with instant syncing of your POs and SmartAccounting.
- Adjust budgets and Estimated Final Costs (EFC) in real-time.
- Run scenario analyses and make spend decisions using the most current and accurate financial data.
Save time on audits and incentive filings.
SmartPO +Payables automatically bundles and archives every approved PO, invoice, and payment in SmartHub, providing you a centralized view of all vendor AP transactions.
- Quickly compile qualifying expenses, approval trails, and payment confirmations for incentive filings.
- Search and filter documents by vendor, payment number, show, or creation date.
- Simplify audits with centralized vendor spend records.
- Stay compliant with built-in audit trails that track every action and keep your records secure.
Your SmartPO +Payables Questions Answered
Yes, you can work with EP to carry over a verified list from season to season to maintain consistency.
Invoices are automatically matched and linked to purchase orders in SmartPO +Payables, so they are ready for approval with all applied attachments.
You can configure invoice or payment approval rules to match or differ from your PO approval workflows. Show Administrators can manage this in SmartPO +Payables. Go to Management, then Approval Flows.
This integration provides visibility into all your spend, including purchase orders, petty cash and PCard reconciliation within a single, integrated platform.
You can assign custom permissions to department heads, production accountants, clerks, UPMs and others, ensuring the right people review. EP gives you complete control to self-manage roles and permissions.
SmartPO +Payables is fully integrated, cutting the need for third-party tools or manual workarounds. You get a clean experience from PO to payment, plus real-time visibility, audit trails and controls tailored for the entertainment industry and ready to service productions of any size.
SmartPO +Payables eliminates the need to reconcile data between separate systems. EP’s integrated tools, including SmartPO +Payables, ensure that once data is entered, it’s shared across the product suite, supporting accurate reporting, faster workflows and cleaner audit trails.
With SmartPO +Payables, crew members and department heads can create and submit their own POs directly in the system. They can track the approval status in real time, giving them visibility into their part of the accounts payable workflow. Crew members sign in, create a PO and submit it for approval. From there, they can track progress and receive real-time notifications from their dashboard. This self-service workflow reduces delays, enabling Accounting to focus on higher-level tasks.
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“[SmartPO +Payables] solves a big problem created by other digital payment solutions, namely last-step approvals before ACH batch release.”
Paul D. | 1st Assistant Accounting, United States
“The crew was able to catch on to [the system] easily and quickly.”
Victoria C. | Production Accountant, Canada
“The more I use other software, the more I have come to appreciate the features, integration, and simplicity of [SmartPO +Payables]. [SmartPO +Payables] is the most thoughtful AP and payments integration I have seen of all the payment solutions.”
Paul D. | 1st Assistant Accountant