New Regulations Address Pay Transparency and Job Posting Requirements in Ontario, Canada

New pay transparency and job posting requirements amending Ontario’s Employment Standards Act, 2000 (ESA) were introduced last month via Bill 190 and Bill 149.  Effective July 1, 2025, employers with 25 or more employees must provide new employees with the legal name of the employer, contact information for the employer, a general description of the anticipated work location, the starting wage rate, the established pay period and pay day, and the initial hours of work.

Beginning January 1, 2026, employers with 25 or more employees will have new obligations with respect to publicly advertised job postings.  Publicly advertised job postings must include the expected compensation range, whether artificial intelligence is being used to select applicants for a position, and whether the posting is for an existing vacancy. Postings cannot include requirements related to Canadian work experience, and interviewees must be informed whether a hiring decision has been made within 45 days after the date of the applicant’s last interview.  Employers will be required to retain copies of job postings and applicant interview information for three years.