As the holidays near, we ask for your cooperation with the following revised operating schedule. Due to shortened workweeks, edits will be provided as soon as time permits. If you have any questions or special needs, please contact your Paymaster directly.


All payrolls received after noon on Thursday, December 26th, will be processed in the year 2020 due to year-end scheduling constraints.

We’re here to help you meet this deadline. We can receive your payroll information 24 hours a day, seven days a week, electronically or drop off. Please remember to send Start Cards during the hiring week rather than with the first Time Cards.

 

Cut-Off and Schedule Information

Adjustments: All adjustments to 2019 earnings should be received by Monday, December 16, 2019 to be reflected on 2019’s W-2.
Days Closed: December 25 and January 1
Early Closures: December 24 at 3:00 pm and December 31 at noon, with minimal coverage until 6:00 pm.

 

2019 Holiday Deposit

If your production offices close (on hiatus) or if personnel will be away during this time, we request your cooperation with the following to ensure efficient service:

· Outstanding invoices must be paid and all accounts brought current. Please ensure your AP department is available to process payments on a timely basis.

· A deposit of an equivalent amount must accompany the delivery of any Time Cards to EP during the holiday hiatus.

Should you have concerns regarding our expectations, please contact your EP Accounts Receivable representative.

 

Year-End Check Delivery

By law, 2019 wages must be available in 2019 to employees to be recorded on their W-2s. Therefore, checks cannot be held beyond the cut-off. All checks not picked up will be mailed directly to employees – or voided if there are unpaid invoices. The cut-off date for mailing is as follows:

Checks Issued at EP: All checks printed at EP must be picked up from EP no later than 10:00 am on Monday, December 30, 2019. If not, they will be mailed to employees.
Location Check Print (LCP): Please note that if LCP files are downloaded in 2019, we presume our clients both printed and distributed the payroll checks in 2019.

 

Employer Sponsored Health Coverage

In preparation for the 2019 W-2 reporting if you offer Employer sponsored Health Coverage, other than through the EP Cares insurance program, and cover your employees 100%, at no cost to the employee, please provide our Tax Support team with an employee list including first and last name, SSN, and the employer’s share of the cost. This information is due by 12/30/19, in order to properly report on Form W-2, Box 12 code DD. If you have any questions, please reach out to Tax Support 818.480.7333 or taxsupport@ep.com.

We extend to you, and your entire production company, a safe holiday.