2018 Year-End Payroll Schedule

As the holidays near, we ask for your cooperation with the following revised operating schedule. Due to shortened workweeks, edits will be provided as soon as time permits.

** If you have any questions or special needs, please contact your Paymaster directly. **

Payroll Received at EP Payroll Ready
By Monday, December 24

BY 10:00 am

Friday, December 28
BY 10:00 am
By Monday, December 24

AFTER 10:00 am

Wednesday, January 2

BY 4:00 pm

Last 2018 Payroll Processed: Friday, December 28, 2018, 10:00 am

** All payrolls received after 10:00 am on Monday, December 24th, will be processed in the year 2019 due to year-end scheduling constraints **

We’re here to help you meet this deadline. We can receive your payroll information 24 hours a day, seven days a week, via email or e-fax or drop off. Please remember to send Start Cards during the hiring week rather than with the first Time Cards.



Cut-Off and Schedule Information

Adjustments: ALL adjustments to 2017 earnings should be received by Wednesday, December 5.

2018 adjustments should be received by Wednesday, December 19.

Days Closed: December 25 and January 1
Early Closures: December 24 at 3:00 pm and December 31 at noon, with minimal coverage until 6:00 pm.


2018 Holiday Deposit

If your production offices close (on hiatus) or if personnel will be away during this time, we request your cooperation with the following to ensure efficient service:

· Outstanding invoices must be paid and all accounts brought current.

· A deposit of an equivalent amount must accompany the delivery of any Time Cards to EP during the holiday hiatus.

Should you have concerns regarding our expectations, please contact your EP Accounts Receivable representative or Bill Rone in Finance at brone@ep.com.

Year-End Check Delivery

By law, 2018 wages must be available in 2018 to employees to be recorded on their W-2s. Therefore, checks cannot be held beyond the cut-off. All checks not picked up will be mailed directly to employees at the cost of the production company. The cutoff date for mailing is as follows:

Checks Issued at EP: All checks must be picked up from EP no later than 10:00 am on Friday, December 28, 2018. If not, they will be mailed to employees.
Location Check Print (LCP): Please note that if LCP files are downloaded in 2018, we presume our clients both printed and distributed the payroll checks in 2018.

Employer Sponsored Health Coverage

In preparation for the 2018 W-2 reporting, if you offer Employer sponsored Health Coverage, other than through EP, and cover your employees 100%, at no cost to the employee, please provide our Tax Support team with an employee list including first and last name, SSN, and the employer’s share of the cost. This information is due by 12/31/2018, in order to properly report on Form W-2, Box 12 code DD. If you have any questions, please reach out to Tax Support at 81.480.7333 or taxsupport@ep.com.

We extend to you, and your entire production company, a safe holiday.