2017 Year-End Payroll Schedule

As the holidays near, we ask for your cooperation with the following revised operating schedule. Due to shortened workweeks, edits will be provided as soon as time permits.

** If you have any questions or special needs, please contact your Paymaster directly. **

Payroll Received at EP Payroll Ready
By Tuesday, December 26

BY 8:00 am

Thursday, December 28
BY 2:00 pm
By Tuesday, December 26

AFTER 8:00 am

Tuesday, January 2

BY 4:00 pm


Payroll Released “Cut Checks in VPO”
Thursday, December 28

By Noon


Last 2017 Payroll Processed: Thursday, December 28, 2017


** All payroll received after 8:00 am on Tuesday, December 26th, will be processed in the year 2018 due to year-end scheduling concerns. **

We’re here to help you meet this deadline. We can receive your payroll information 24 hours a day, seven days a week, via email or e-fax or drop off. Be sure to include the show name on all documents being faxed. Also, please remember to send Start Cards during the hiring week rather than with the first Time Cards.



NOTE: When coding Time Cards or making labor corrections in Vista, unworked holidays should be coded to the Labor Account. Based on EP’s pay code, the payroll system will automatically charge the designated account where the benefits have been accruing. Do not code your unworked holiday on your Time Cards to your accrual account.


Cut-Off and Schedule Information

Adjustments: All adjustments to 2017 earnings should be received by Wednesday, December 13, by 3:00 pm.
Days Closed: December 25 and January 1 (all offices)

December 29 (Burbank only with minimal coverage).

Early Closures: December 22 at 3:00 pm, with minimal coverage until 6:00 pm.

December 28 at noon with payroll pick-up available until 2:00 pm.


2017 Holiday Deposit

If your production offices close (on hiatus) or if personnel will be away during this time, we request your cooperation with the following to ensure efficient service:

· Outstanding invoices must be paid and all accounts brought current.

· A deposit of an equivalent amount must accompany the delivery of any Time Cards to EP during the holiday hiatus.

Should you have concerns regarding our expectations, please contact your EP Accounts Receivable representative or Bill Rone in Finance at brone@ep.com.

Year-End Check Delivery

By law, 2017 wages must be available in 2017 to employees to be recorded on their W-2s. Therefore, checks cannot be held beyond the cut-off. All checks not picked up will be mailed directly to employees at the cost of the production company. The cutoff date for mailing is as follows:

Checks Issued at EP: All checks must be picked up from EP no later than 2:00 pm on Thursday, December 28, 2017. If not, they will be mailed to employees.
Location Check Print (LCP): Please note that if LCP files are downloaded in 2017, we presume our clients both printed and distributed the payroll checks in 2017.

We extend to you, and your entire production company, a safe holiday.

Download the 2017 Year-End Payroll Schedule