2016 Year-End Payroll Schedule

As the holidays near, we ask for your cooperation with the following revised operating schedule. Due to shortened workweeks, edits will be provided as soon as time permits.

** If you have any questions or special needs, please contact your Paymaster directly. **

Payroll Received at EP Payroll Ready
Friday, December 23

BY 10:00 am

Wednesday, December 28

BY 4:00 pm

Friday, December 23

AFTER 10:00 am

Tuesday, January 3

BY 4:00 pm


Payroll Released “Cut Checks in VPO” Checks to Print LCP*
Wednesday, December 28

BEFORE 2:00 pm

Wednesday, December 28

BY 4:00 pm

* Remote check printing

Last 2016 Payroll Processed: Wednesday, December 28, 2016


** All payrolls received after 10:00 am (Pacific) on Friday, December 23, will be processed in the year 2017 due to year-end scheduling concerns. **

We’re here to help you meet this deadline. We can receive your payroll information 24 hours a day, seven days a week, via email or e-fax or drop off. Be sure to include the show name on all documents being faxed. Also, please remember to send Start Cards during the hiring week rather than submitting them with the first Time Cards.



NOTE: When coding Time Cards or making labor corrections in Vista, unworked holidays should be coded to the Labor Account. Based on EP’s paycode, the payroll system will automatically charge the designated account where the benefits have been accruing. Do not code your unworked holiday on your Time Cards to your accrual account.


Cut-Off and Schedule Information

Adjustments: All adjustments to 2016 earnings should be received by Wednesday, December 7, by 3:00 pm.
Days Closed: December 26 and January 2.
Early Closures: December 23 and December 30 at 3:00 pm, with minimal coverage until 6:00 pm.


2016 Holiday Deposit

If your production offices close (on hiatus) or if personnel will be away during this time, we request your cooperation with the following to ensure efficient service:

· Outstanding invoices must be paid and all accounts brought current.

· A deposit of an equivalent amount must accompany the delivery of any Time Cards to EP during the holiday hiatus.

Should you have concerns regarding our expectations, please contact your EP Accounts Receivable representative or Bill Rone in Finance at brone@ep.com.

Year-End Check Delivery

By law, 2016 wages must be available in 2016 to employees to be recorded on their W-2s. Therefore, checks cannot be held beyond the cut-off. All checks not picked up will be mailed directly to employees at the cost of the production company. The cutoff date for mailing is as follows:

Checks Issued at EP: All checks must be picked up from EP no later than 2:00 pm on Thursday, December 29, 2016. If not, they will be mailed to employees.
Location Check Print (LCP): Please note that if LCP files are downloaded in 2016, we presume our clients both printed and distributed the payroll checks in 2016.

We extend to you, and your entire production company, a safe holiday.