If you are filing yourself, here are instructions on how to set up the necessary records for 1099 Reporting in Global Vista.

NOTE: A two-part training video is also available on our BroadcastEP YouTube Channel:

To review that everything is ready for 1099 Reporting:

Tax Contact

  • From the Global Vista menu, go to Setup > Tax Setup > Tax Contact.

  • Go to File > Modify.
  • Once in Modify Mode, bring up the record by right-clicking or using F12. Confirm that all required fields (required fields are in yellow) have been set up. If you do not have a Tax Contact set up, you will need to add one and Save the record. To add a record, go to File > Add .

Tax Form

  • From the Global Vista Menu, go to Setup > Tax Setup > Tax Form .

  • Go to File > Modify.
  • Right-click or press F12 on the keyboard while in the Form field to populate the 1099 Tax Form.
  • Enter the Transmitter Control Code (TCC) .

    NOTE: If EP is filing for your company, please call EP Service and Support at 818.955.6300 to obtain EP’s TCC Number. If your company is filing their own 1099s, please check with the studio controller for your company’s TCC number.

Tax Code

NOTE: The Tax Code module is for reference only. Amounts entered in the Min column will not have any effect on what information lists on the Tax Report. The current IRS Tax Code limits are hard-coded in the GV application.

Company

  • From the Global Vista menu, go to Setup > Company.

  • Go to File > Modify.
  • Select the company record for which the production will be reporting 1099s. If the production has established several company numbers, then the process described here must be repeated for each company through which 1099s will be generated.
    • Address
      The production company’s information must be completed accurately for the IRS to accept the 1099 data and for the production to avoid costly penalties.
    • Tax Information
      To access this field, please select the Add New icon.
      • Right-click or press F12 in the Tax Form field to populate the 1099 Form.
      • Right-click or press F12 in the Tax Contact to bring up your contact record.
      • Enter your company’s Tax ID Number . The production’s corporate tax accounting department should be able to supply the Federal Tax ID number.
    • ICR Information
      The ICR Info section is not required for filing 1099s. However, you will need to have this set up for Independent Contractor Reporting.
      • State of Incorporation
        The two-digit abbreviation of the state in which the production company is incorporated is input into this field. This information can be verified with the production’s corporate accounting office.
      • State Tax ID
        Input the State Tax ID Number assigned to the production company by the company’s state of incorporation. This information should be verified with the production’s corporate accounting office.
      • EDD Limit Amount
        Input the dollar limit that you will report to the Employment Development Department (EDD) for Independent Contractor Reporting (ICR), currently $600.00 for California.

    Tax Report

    Once you have all of the Tax Setup complete, you are able to run your Tax Report.

    • From the Global Vista menu, go to Reports > Tax Cycle > Tax Report.

    • This will open the Tax Report. Enter the Report criteria as explained below:

      • Report Type
        Select Report.
      • Tax Information
        Right-click or press F12 in the Tax Form field to populate the 1099 Form record.
      • Currency Information
        Select the appropriate Company and Currency.
      • Limit by Vendor
        Use this option to select a single Vendor for reporting. Leaving this field blank will produce a report for all vendors.
      • Report Level
        • Only 1099 Vendors
          This option will produce a report of only vendors that are set to use the 1099 Form in Vendor Entry and who meet the minimum IRS tax limits.
        • Include Vendors with Zero Taxable Income
          This option will produce a report of all vendors who have received any payment in the reporting year, regardless of taxable status or income earned.

          NOTE: Selecting both options above will produce a report of all vendors that are set to use the 1099 Form in Vendor Entry, regardless of taxable amounts.

      • Sort By
        A user can sort the Tax Report by Vendor Name Tin Name, or Tax ID.

        NOTE: Vendors with invalid tax ID records will be listed first on the report, regardless of sorting option selected.

    • Once all criteria have been selected, you are ready to run your Tax Report. Please select one of the printing options to view the report. You are now ready to audit for 1099 processing.
    • In addition to auditing for proper tax amounts, make sure the Tax Report is error-free. Verify that all taxable vendors have a valid Tax ID Number. Invalid Tax ID Numbers will show up first in the Tax Report with an asterisk under the Tax ID Number column as shown below. If there are any invalid Tax IDs, go to Accounts Payable > Vendor > Vendor Entry and make the correction. Upon completion of updating the vendor records, re-run the report and check that there are no more errors.
    • Once the Tax Report is error-free, you are ready to print 1099s.