Can I access the Scenechronize Website from my smart phone or tablet internet browser?
We offer the Scenechronize App for iOS devices but we do not currently have an App for Android devices. However, you can access Scenechronize through the Chrome browser on an Android device. The App is a companion feature for a POA (Production Office Automation) project or Hub project. In order to access your project on the App you must be an Active User on the Project. For access, please reach out to your Show Administrator.
Can I customize reports or the call sheet?
At this time there are no report customization options other than those in the print dialog. We have replicated all the industry standard reports (one-liners, DOOD, shooting schedule) as well as provide a number of other useful reports. Writing a report generator is a very complex undertaking.
As for the call sheet, the system doesn’t generate a call sheet. Instead you can generate an Excel export of the call sheet data and then copy & paste it into your customized call sheet. Because call sheets are so customized and controlled by the AD, it is best to give you the information so you can put it into the call sheet as needed.
Can I move an element from one department to another?
Elements in a department are tied directly to that department due to the data fields they contain. There is currently no way to move an element from one department to another. You would have to delete the element in the first department and add it manually in the second department.If you do this, we suggest that you permanently delete the old element by going to the lost and found tab on the Departments page. This way you won’t get confused and accidentally bring the element back into the wrong department. Also note that you either have to be an AD or a member of both departments to do this.
Can I move pre-lapped or post-lapped dialogue into another scene?
You cannot move dialogue from one scene to another without performing a script revision. However, you can create a Scene Part in the scenes page and link the pre-lapped or post-lapped part to the previous or subsequent scene, effectively merging the breakdowns together. For more information on how to do this, see the help topics “Parts” and “Scenes” (located in your project under the “Help” button on the ribbon).
Can I reorder parts after I’ve created them?
Once a part (s) has been added the program will keep these sections as part of the already existing scene. The part will always appear in the order in which it was created. Of course, you can always change the number of the part and reorder it for yourself, but this will not change how they appear on the scenes page.
I accidentally replaced a script and lost a lot of work, including all the directors personal notes.
Once a script has been replaced there is no way to retrieve the work that has been lost.
I have a character that has no speaking lines, what do I do?
It depends if the character is going to be played by an actor or an extra. If the character is being played by an actor, add them into the “Casting” department of the breakdown as you would a regular character. If the role will be an extra then put them into that department instead.
I have a long break in my schedule, how do I mark the off days?
You can do this by assigning additional off days to your calendar setup located on the top right of your stripboard. In order for your Off Days to go into effect on your schedule you need to specify your start of shooting date and activate a calendar. This can be done by utilizing the following workflow:
– Click on the “Stripboard Tab”
– Click on the “Edit Board” button if you are not already in “Edit Mode”
– Above the strips on the right hand side of the screen you will notice an option for “Start Shooting On” where you can select your start date
– Select a “Calendar” with the drop down on the far right Once these pieces are active you should see the dates load into your strips and specified off days will be referenced
I just uploaded my script, what do I do now?
The big work of course is to work on your breakdown and schedule(s). However you may need to do some clean-up work first.
– There are times when the writer misspells character names. Because a computer cannot interpret “Bobb” to “Bob” like the human eye can, you may need to clean-up some names. If you mouse over the Character’s department in the breakdown sheet, click on the blue edit button. In the lightbox that appears you’ll see all the character names. Drag the misspelled ones onto the correct ones, “Bobb” onto “Bob” for example.
– Next, look for any “Man”, “Woman”, “Boy”, “Girl” character names. Many writers don’t introduce a character by name but by gender. To fix this situation, do the same as before – drag the generic name onto the proper name. Note that these generic names are listed by scene so the Woman in scene 1 is listed as “WOMAN in SCENE 1”.
– Now get rid of any characters you don’t need. For example you have a character listed as “GPS”, the voice from the navigation system. This really isn’t a character since it’ll be added in post. To get rid of the character, mouse over the name and click on the red delete button.
– Lastly, re-arrange the ranking order, close up empty spaces or insert blank spaces as needed.
– Finally click on the Save & Close button.
Fixing Set Names:
– Many times a writer isn’t consistent with set names. You may have, for example, “Phyllis’ House”, “Phylliss House” and “Phyllis’s House” in different slug lines. You should correct all set names before you spend too much time working on your schedule. To correct a set name, click on the blue edit button after the set name. In the dialog that appears, either pick the correct set name or create a new one. You can also run the Set Names report (via the Reports ribbon) to get a list of all set names by scene. You can skim through the report, note the changes you need and then make the corrections.
I want someone to see the schedule but not change it; what do I do?
You can give anyone (director, producers, crew members) permission to view the stripboard. This is done via the Manage People page in the Admin section. When doing this make sure to only give them View privileges. In addition, you can lock others out from editing or even seeing your stripboard. You can do this by closing out the board and then clicking on the blue edit button after the board name. In the dialog that appears you have several checkboxes giving you these advanced permissions.
The ability to invite additional users is included with any of our paid project services. To find out about these services and our rates please contact us at firstname.lastname@example.org
My simultaneous dialog looks strange
Currently scenechronize cannot recognize simultaneous dialog. That means the format may not be perfect when displayed on the screen and the number of lines will not be counted for the characters who are speaking. But when you print the script or generate sides, the dialog will appear correctly.
What are segments?
Segments are used to split apart a stripboard into different pieces. First, you might have two units and don’t need to see both sets of strips on the same board. Second, you might have a long non-working period in your shooting schedule and you don’t want to have lots of days off strips. Third, and probably the biggest reason, is that you want to break up the schedule by shooting location where part one is in LA and the second part is in NY. For all of these you can create multiple segments and move strips between them (using the unscheduled drawer).
If you don’t see how to create segments, make sure to Save & Close your board. You can only create segments when the board is in read only mode.
Note that when you run the scheduling reports you have the option to combine the various segments to show up on the report altogether.
What do the status values mean on the All Departments page?
There are three types of status: new, in progress and ready. When an element is created, it is given the status of new. When options are added to an element, the status changes to in progress. The adding of property information does not change the status of an element. When everything is done for the element, then someone in the department will select the ready checkbox. This changes the status of the element from in progress to ready.
What happens to a scene that has been omitted in the stripboard?
The strip for a scene that has been omitted is given a red color but remains where it was in the board(s). These strips can be moved just like any other strip.
What is a filter?
A filter is a way of showing only a sub-set of information. For example, you could show only the male roles within the character department. To do this, you mouse over the column you wish to filter and then click on the blue edit button underneath the column name. This will bring up a list of current values for that column and just pick the ones you want to see. You can repeat this process as much as you want to show as many filtered values at a time.
What is the difference between a location and a shooting location?
For breakdown and scheduling there are two types of locations. The first is used by the AD to create a “short name”, something easy to remember. For example if you are shooting at Burbank High School, the AD might call their location “Burbank High”. The AD’s location name is located in the scene details area atop the breakdown page. The Shooting Location department is for locations. Here they can add in a location, store photos and record additional information. Using our example, the locations department may call the breakdown element “Burbank High School, 902 North 3rd Street, Burbank 91501”. That’s too long for the AD (it won’t fit easily on the strips) but not for the department. The Shooting Locations department is within the breakdown sheet.
What is the difference between a segment and a unit?
Basically, a segment can be thought of as a unit. In fact you could have two segments, one called 1st Unit and the other called 2nd Unit. Of course you could have segments be anything else you would like: LA and NYC shooting locations, for example. While these aren’t units, splitting up the board might make the board easier to manage since you know you aren’t going to mix strips from one segment to another. If you do this, make sure to connect the segments together by shooting date and shooting number. You can even have different off days set for each segment (5 days for one and 6 days for another).
Why are some strips gray?
These are disabled scripts (set on the breakdown page) and they are always put into the boneyard. They cannot be moved. Many times scenes are disabled when they have many parts and the parent scene is no longer valid.
Why can’t I see all the departments?
You can only see the departments you belong to. If you are an AD, producer or director, then you can see all the departments in the project. If you are a Project Administrator, then you can see all the departments in the project.
Why would I want an element not to show up on the call sheet?
There are some elements that aren’t important enough for the call sheet. For example, a character always has a cell phone with them. Since the phone is non-descript, no one cares what it looks like and you’ll have it in your prop kit for the run of the show. Therefore, you don’t need to have it listed on the call sheet. It is recommended that you don’t change this setting for any elements that the AD has put into the system.
Why would I want to disable a scene?
There are several reasons for this. The first is for when the scene is not going to be shot but will remain in the script. By disabling it, the strip goes into the boneyard and the breakdown sheet is disabled letting everyone know that the scene is not being shot.
The second is for when the scene is going to be parted out and you no longer need the show the main scene number. For example a montage where each piece of the montage would have its own scene and therefore you don’t need the main scene itself. Because the system handles revisions, the main scene needs to remain in the script but does not need to be in the schedule.
Will pressing a red minus button completely delete the element?
No. The red minus button eliminates the element from the current scene. If the element is no longer in any other scenes, it goes into the lost and found, where it can be later retrieved if needed. You can permanently delete the element by going to the lost and found tab on the Departments page.
How can I generate my call sheet from scenechronize?
You can have the system generate a spreadsheet of all the information for a particular date. Then, using copy and paste, you can build your call sheet. Click on Call Sheet Information in the Reports ribbon to begin the process.
How do I add more projects?
While using our Scheduling software you can add more projects by going to you Home tab and clicking on All Projects. There click the green plus button in the top left corner ‘Click to create new project’. Enter the project name, agree to the terms and Click OK. Follow the steps to add you script.
How do I change a character’s rank?
The Manage Characters window can be brought up by from the Breakdown page by mousing over the department heading “Characters” and clicking on the blue edit button. In this window, you can drag-and-drop character names into numbered slots. By putting your mouse between two numbered slots, you can click on the green plus button to create an empty slot (in case you need one).
How do I change the breakdown departments?
You can change the breakdown departments by going to the Admin area and using the Manage Departments page. From here you can decide whether or not you want to use a department, change its name and even set its position (column, row) within the layout.
How do I change the quantity of an element?
Click on the element name in the breakdown. The Element Detail page appears. On the right, update the quantity value for the element. Note that changing an element’s quantity changes it for the entire production, not just for that scene.
How do I delete an element?
Elements that were created by a department user can be deleted as long as the “only admin can delete” box has not been checked. System elements cannot be deleted but can remain empty and will be ignored by the system for reports and department lists.
How do I handle a script revision for scheduling?
There are two types of script revisions. The first is a replacement. For this type of script, you are basically throwing out all the breakdown and scheduling work you’ve done to start over again.
To replace your script with a new version and discard all your previous work:
– Go to the Admin pages
– Click on Script Management
– Click on the green plus button to replace the script
– Pick the script from your computer, put in a date and adjust the label (if necessary)
– Confirm the replacement and follow the rest of the instructions
– When done, your schedules have been deleted and all the breakdown elements have been moved to the Lost & Found. You can retrieve them by re-tagging the script or adding the elements into the breakdown department. After you have redone all your tags, we recommend you clean out your Lost & Found via the Department’s area.
Only scenechronize support can currently update your paid scheduling project with a revised script. Before showing you how to send them an updated script, please note that scene numbers must be have been locked in order for the revision to work. Otherwise your breakdown sheets won’t match the script and you’ll have to manually move them. The system doesn’t care about revision marks, colors or locked pages – only locked scene numbers.
To update your breakdown with a revised script:
– Click on the Support ribbon at the top of the page
– Click on Email Support
– In the drop-down list, pick “I’d like to import a script revision”
– Type in quick message
– Click Send
– You’ll receive an email from the support staff within a short amount of time
– Respond to that email by attaching the revised script
– You’ll receive an email from support when the revision is loaded
Note that a revised script will not update the breakdown sheets, you have to do that yourself. Also, you can run the Script Difference report from the Reports ribbon to see what has changed.
How do I hide dates on scheduling reports?
There are times when you are creating a schedule as an example but don’t want to have dates in it. You need dates to set up the calendar with the appropriate number of off days. Do all of that as normal but just check the box to hide dates when printing the schedule.
How do I move strips from one segment to another?
For now, you use the unscheduled drawer to move the strips between segments. You can select and then cut-and-paste strips (or drag-and-drop) from one segment to the unscheduled drawer. Then move the strips from the unscheduled drawer to the final segment.