EP 2015 Year-End Payroll Schedule

As the holidays near, we ask for your cooperation with the 2015 payroll operating schedules. Due to shortened workweeks, edits will be provided as soon as time permits.

** If you have any questions or special needs, please contact your Paymaster directly. **

Payroll Received at EP
Friday, December 18, by 6:00 pm
Monday, December 21, by 6:00 pm
Thursday, December 24, by 12:00 pm
Available for Pickup at EP
Wednesday, December 23, by 4:00 pm
Thursday, December 24, by 9:30 am
Monday, January 4, by 4:00 pm
Payroll Released “Cut Checks in VPO”
Thursday, December 24, before 2:00 pm
Remote Check Print
Thursday, December 24, by 4:00 pm
Last 2015 Payroll Processed:
Tuesday, December 29, at 12:00 pm, based on the schedule above.

** All payrolls received after 6:00 pm (Pacific) on Tuesday, December 22, will be processed for TAX YEAR 2016 due to year-end scheduling. **

We’re here to help you meet this deadline. We can receive your payroll information 24 hours a day, seven days a week, via email, e-fax, or drop off. Be sure to include the show name on all documents being faxed. Also, please remember to send Start Cards during the hiring week rather than waiting to include them with the first Time Cards.

NOTE: When coding Time Cards or making labor corrections in Vista, unworked holidays should be coded to the Labor Account. Based on EP’s paycode, the payroll system will automatically charge the designated account where the benefits have been accruing. Do not code your unworked holiday on your Time Cards to your accrual account.

Cut-Off and Schedule Information

Adjustments:
ALL adjustments to 2015 earnings should be received by Friday, December 11, by 3:00 pm
Days Closed:
December 25 and January 1
Early Closures:
December 24 and December 31 at 3:00 pm, with coverage until 6:00 pm

2015 Holiday Deposit

If your production office is closed or on hiatus or if personnel will be away during this time, we request your cooperation with the following to ensure efficient service:

  • Outstanding invoices must be paid and all accounts brought current.
  • A deposit of an equivalent amount must accompany the delivery of any Time Cards to EP during the holiday hiatus.

Should you have concerns regarding our expectations, please contact your EP Accounts Receivable representative or Bill Rone in Finance at brone@ep.com or 818.480.4276.

Year-End Check Delivery

By law, 2015 wages must be available to employees in 2015 to be recorded on their W-2s. Therefore, checks cannot be held beyond the cut-off. All checks not picked up will be mailed directly to employees at the production company’s expense. The cutoff date for mailing is as follows:

Checks Issued at EP:
All checks must be picked up from EP no later than 2:00 pm on Tuesday, December 29, 2015. If not, they will be mailed to employees.
Remote Check Print (RCP):
Please note that if Remote Check Print files are downloaded in 2015, we assume our clients have printed AND distributed the payroll checks in 2015.

We extend to you, and your entire production company, a safe holiday.